Office moving tips that you should know about
An workplace relocation may be difficult and unpleasant for everyone involved, from staff to executives. There are often numerous unknowns and a level of intricacy that can throw even the best-laid plans into disarray.
Here are some pointers to guarantee a successful office transition:
Select and empower a relocation team
We advocate putting together a multidisciplinary team from the start. The move manager, as well as representatives from IT, Communication, HR, Leadership, Design, Facilities, and any other discipline that is heavily involved in the relocation, should be included on this team. This group should meet once a week to go through the schedule and discuss and resolve any concerns that may emerge. These discussions can then be used by members of the communication team to generate weekly staff communications.
Employees should be involved in the process
Involving your employees in the process not only aids in the assessment of needs, but also provides them with a forum to communicate their worries and wants for the new space. This level of involvement is essential if employees will be enduring significant change as a result of the relocation, such as having to work in new ways. Early training and helping individuals comprehend the "why" of new modalities will make the transition go more smoothly. Here are some suggestions for including workers in the process.
Communication is critical
From the moment you know you're relocating, keep in touch and don't stop until everyone is established and all punch list items have been addressed. People want to understand the issues at hand and the reasoning behind decisions early on. Throughout, a consistent communication plan will serve to alleviate worries, give individuals time to comprehend change, and gain majority buy-in. To create enthusiasm, we propose providing photos and videos of the new place as it develops.
Early on, choose a move partner
Your moving professional can help you with anything from asset liquidation and packing techniques to safe and environmentally friendly ways of disposing of obsolete equipment. We advocate involving your relocation expert early and employing their experience because it will save you and your team a lot of hassles.
Expect the unexpected
It will take place. There will invariably be construction delays, weather concerns, or delivery challenges that cannot be avoided. However, if your relocation team and all of your employees understand this from the start, expectations will be realistic. A move is a fluid and imprecise science, but with careful planning, clear and consistent communication, and a strategic move partner, you may expect a successful outcome.